Privacy Policy

Last Updated: November 2025

HR Admin (“we”, “us”, “our”) provides HR administration, recruitment administration, and HR tech support services. We are committed to protecting your privacy and handling your personal data responsibly.

This Privacy Policy explains how we collect, use, store, and protect personal information when you contact us, use our website, or work with us as a client.

1. Who We Are

HR Admin

Email: skylinegroup2025@gmail.com

Website: hradmin.uk

We will update our ICO registration number here once registered.

2. What Personal Data We Collect

We may collect:

Clients

  • Name, email, phone number
  • Company name, address
  • Employee records you provide
  • Recruitment details (CVs, notes, interview information)
  • HR system data (if assisting with HR tech setup)

Website Visitors

  • Contact form submissions
  • Email enquiries
  • Analytics data (non-identifying)

Candidates

  • CVs
  • Right-to-work documentation (if requested by the client)
  • Interview notes and scheduling availability

3. How We Use Your Data

We use personal data to:

  • Provide HR admin and recruitment support services
  • Respond to enquiries
  • Manage client projects
  • Store HR files and documents securely
  • Set up HR systems (HRIS)
  • Improve our services
  • Meet legal obligations (employment laws, right-to-work checks)

We do not sell personal data.

4. Legal Basis for Processing (UK GDPR)

We process personal data under:

  • Contract – required to deliver our services
  • Legitimate interest – business operations, communication
  • Consent – when you submit a form or sign up voluntarily
  • Legal obligation – HR records, right-to-work documentation

5. Data Sharing

We may share data with:

  • HR technology providers (BreatheHR, BambooHR, etc.)
  • Email providers
  • Cloud storage tools (Google Drive)
  • Recruitment platforms
  • Third-party tools needed to deliver agreed services

We never share data for marketing or selling.

6. Data Storage & Security

We use secure cloud services with access controls, 2FA, and limited access based on client work.

We store information only for as long as necessary.

7. Your Rights

You have the right to:

  • Access your personal data
  • Request correction or deletion
  • Object to processing
  • Request portability of your data

To exercise rights:

Email: skylinegroup2025@gmail.com

8. How to Contact Us

For privacy questions:

Email: skylinegroup2025@gmail.com